Privacy Policy

Data Privacy & Protection

Updated: August 2025

This Privacy Policy describes how HUT IT Solutions SRL collects, uses, protects, and stores the personal information of visitors to www.hutitsolutions.com and its subdomains, it.hutitsolutions.com and digital.hutitsolutions.com.

1. Who We Are

The website is operated by:

HUT IT Solutions SRL
Address: 117 Saint Andrew the Apostle Street, Oradea, Romania
CUI: RO45848567
Trade Registry No: J05/767/2022
Email: contact@hutitsolutions.com

2. Information We Collect

We collect personal data exclusively through our contact and meeting request forms, which may include:

  • First and Last Name

  • Email Address

  • Phone Number

  • Company Name

  • Your specific message or inquiry

  • Automatically Collected Data: IP address and browser type (via server logs).

We do not collect or process sensitive personal information, financial data, or information from minors.

3. How We Use Your Information

We use the data provided solely for direct communication with you, specifically for:

  • Providing personalized quotes.

  • Scheduling online meetings (Zoom, Microsoft Teams, etc.).

  • Responding to inquiries submitted through our forms.

  • Addressing technical or commercial questions.

We do not send newsletters or use your data for marketing purposes without your express consent.

 

4. Legal Basis for Processing

In accordance with the General Data Protection Regulation (GDPR), we process data based on:

  • Art. 6 (1)(a): Your explicit consent provided by completing the contact form.

  • Art. 6 (1)(b): Steps taken at your request to enter into a potential contract.

5. Data Retention

We retain your information for the following periods:

  • Non-Clients: A maximum of 12 months from our last interaction if a business relationship is not established.

  • Clients: For the duration of your contract with HUT IT Solutions.

Once these periods expire, data is permanently deleted or anonymized.

6. How We Share Your Information

We do not sell, rent, or trade your personal information. We only share data with third parties when:

  • Meeting Coordination: Necessary to facilitate online meetings (e.g., Zoom, Microsoft Teams).

  • Legal Obligations: Required by law or government authorities.

  • Technical Infrastructure: Working with authorized IT subprocessors for essential technical services (e.g., server maintenance, web hosting).

All our partners are contractually obligated to maintain confidentiality and comply with GDPR standards.

7. Your Privacy Rights

As a user, you have the following rights under Regulation (EU) 2016/679:

  • Right of Access: To know what data we hold about you.

  • Right to Rectification: To correct inaccurate information.

  • Dreptul la ștergere („dreptul de a fi uitat”)

  • Right to Restrict Processing: To limit how we use your data.

  • Right to Data Portability: To receive your data in a structured format.

To exercise these rights, please contact us at: contact@hutitsolutions.com

8. Data Security

Your data is stored on secure servers protected by firewalls and regular backups. Access is strictly limited to authorized personnel. We use TLS/SSL encryption for all website communications.

9. Use of Cookies

We use cookies for:

  • Basic website functionality.

  • Traffic analysis (e.g., Google Analytics).

  • Performance and user preferences.

Full details are available in our Cookie Policy.

10. Updates to This Policy

We may update this policy periodically to reflect legal or technical changes. Any updates will be posted on this page with a revised "Last Updated" date.

11. Contact Us

For any questions regarding data protection: